TEAM COMMUNICATION

How to Deliver Projects 2x Faster + Easier

(Without Sacrificing Quality or Burning Out Your Team)

Cut through process overhead and overwhelm to align projects with clear business outcomes, create unstoppable execution rhythms, and adapt quickly to change - all while accelerating results.

Trusted by Innovative Entrepreneurial Growth Companies To Accelerate Results.

Honestly now is this the way to manage projects?

  • Deadlines missed: delivery is continually delayed

  • Groundhogs Day: the same problems recur

  • The Flood: Your teams are drowning and overwhelmed in a sea of disconnected tools and fragmented systems.

  • Process Busywork: Everything feels like an activity-heavy process, without clear line of sight to results.

  • Buried Vision: Your vision and strategy are buried under the day to day chaos.

  • Endless message threads and meetings bury issues and leave them unresolved.

  • Firefighting mode is always on, distracting from true priorities, and leaving your team wondering if they are making any progress, or just busy.

  • Steering Through Fog: Decision-makers lack meaningful data to solve problems or make decisions with confidence.

  • Micromanagement: as leaders lose and erode trust

  • Stakeholders lose confidence: and ratchet up the pressure causing people to work more without tangible improvements in results

Why “Old School” Project Management Approaches Fall Short:

  • Meeting and Communication Chaos: Too many meetings and unfocused discussions waste time without driving results; Time wasted on status updates and meetings with no value

  • Overwhelm of Data and Tools:  Fragmented tools create data silos, slowing down information flow, it becomes hard to connect intention, action and results; everything feels process heavy

  • Everything is a “Priority”: Lack of clear connection between work and goals or priorities; no way measure success or prioritize efforts

  • Poor Visibility and Problem-Solving:  Poor visibility into performance blocks effective problem-solving;  Lack of structured problem-solving leads to recurring issues.

  • Slow to Learn: The factors above get in the way of learning loops.

  • Slow to Adapt: Fragile systems break as the market changes; Overemphasis on rigid planning;  no way to  track assumptions or adapt to changes

  • Team Dis-Empowerment: teams are not empowered and depend on time consuming micromanagement

  • The Daily Grind: Overwhelm and stress from juggling daily work with a continual stream of interrupts, changes and new requests

  • Choppy delivery: no rhythms in place to keep execution steady

  • Silos: between projects, teams and clients hinder visibility and decision making

10 Traps Created By Project Management Software Vendors 

There are great tools available to document early plans, or configure automation between siloed teams, but we see companies continually stuck in the traps created by these tools when it’s time to accelerate and create value. 

  • Complexity: Complex interfaces, and jargon filled processes require extensive training; tools that are hyper flexible and easy to configure require a lot of configuration.

  • Firefighting as Life:  Lack of real-time visibility into business performance keeps teams in firefighting mode 

  • Tickets and More Tickets: focus on becoming ticketing systems and complex gantt charts that ignore assumptions, business context and results

  • Micromanagement: Overemphasis on tracking without empowerment leads to busywork while issues get buried

  • Disconnects:  Don't provide a clear link between strategy and execution, hindering decision making and agility

  • Fragmentation: Disconnected tools create complexity without integration, causing extra work

  • Fragile not agile: Rigid systems say they are ‘agile’ but can't adapt quickly to market changes without breaking

  • Problem solving misses: Lack of structured problem-solving leads to recurring issues that keep adding extra work

  • Process Traps:  Steep learning curves for processes,  and complex rollouts create more things to do without clear benefit

  • Silo conflicts: No simple way to see across teams and clients to handle conflicting priorities or easy stay on top of things

Top reasons for project failure:

  • Lack of clearly defined goals and scope (64%)

  • Problems in planning and forecasting (57%)

  • Poor communication and misalignment with stakeholders (56%)

  • Weak change management processes (49%)

The Hidden Costs of Bad Project Management

  • Project Management Institute (PMI) estimates project failure rates as high as 80%

  • A global survey of 1,500 executives found that only 40% of projects met schedule, budget, and quality goals

  • 1 full day per person per week lost to inefficient processes - that's a full month for each person every year

  • 15% of time wasted on unproductive meetings ($339B/year in the US alone)

This Is How ResultMaps Crushes the Real Challenges of Project Management to Give Your Company Execution Super Powers in 3 Steps

Align projects with business goals, create unstoppable execution rhythms, and adapt quickly to change - all while cutting costs and accelerating results.

Why it's better: Unlike traditional project tools, ResultMaps directly links projects to business goals, eliminating silos and endless meetings. Its flexible visual formats provide clear context for decision-making, empowering teams to work autonomously. This approach ensures you can empower teams to make decisions and get results without creating process-heavy overhead.

Step 1: Create clarity that aligns your entire team without endless meetings or process-heavy overhead

  1. Direct connection to your company goals, priorities and measurables/KPIs so you maintain strategic alignment without losing sight of day-to-day operations

  2. Roadmap visualizations so you show the road ahead and communicate how things fit together faster, without friction

  3. Kanban-style views so you bring processes to life and easily move things through stages, without losing track of what needs to happen next

  4. Customizable views so you organize and sort easily without disrupting your workflow

  5. Alignment tools that connect projects directly to the KPIs they support, so you keep business outcomes clear without losing sight of measurable results

  6. Clear connection between supporting projects, initiatives, and activities so it's easy to see where to focus without getting overwhelmed by competing priorities

Step 2: Create simple rhythms of execution that create momentum without micromanagement or burnout

1. Streamlined Communication tools so you maintain focus in every meeting without losing sight of the numbers that matter

2. Issue-surfacing tools so you identify and solve problems quickly without extra noise or drama

3. Real-time collaboration features like adding to-do's and issues so you keep everyone on the same page without endless email chains or messaging noise

4. Weekly team meeting dashboard so you maintain focus and solve problems without wasting time

5. Automated reminders and progress tracking so you maintain momentum without constant manual follow-ups

6. Support for project meetings with automatic agenda creation so you run efficient sessions without spending hours on preparation

7 use proven playbooks and checklists to streamline communication and get out of tool overwhelm

Why it's better: While many tools silo tasks, measurables and strategy, ResultMaps integrates everything into your daily workflows, ensuring alignment at every level. It helps you track progress, spot and solve problems on a rhythm that keeps everyone up to date. And it gives tools to keep things moving in the right direction. So you drive results faster without wasting time on unnecessary meetings or resorting to micromanagement.

Why it's better:  Unlike task-focused project systems that put emphasis on outputs, ResultMaps helps you focus on outcomes, and the rhythms of work that consistently create those outcomes. It provides actionable insights with simple, easy-to-use tools and playbooks that help you make decisions and take action. This approach weaves continuous improvement into everyday work, so you achieve strategic alignment and adapt to changes without creating extra overhead or losing sight of your goals.

Step 3: Learn, adapt and improve so that you solve problems and navigate uncertainty without losing focus

  1. Simplified and automated performance monitoring so you make timely decisions without waiting for reports

  2. Dynamic projections and charts so you see patterns without complicated analytics

  3. Single-click report creation so you share insights fast without hours of preparation

  4. Issue tracking and problem-solving frameworks so you overcome obstacles efficiently without losing sight of your goals

  5. Tools to track lessons learned from what went well to what didn't go well so you solve problems and double down on what works without extra effort

  6. Continuous improvement prompts so you adapt goals based on real-world feedback without losing strategic direction

  7. Use templates for repeatable processes you can refine without a lot of overhead or complex configuration

  8. Prioritization tools and dashboards you can use across all of your clients and teams

  9. Shift views easily to suit your planning or problem solving needs

This Is Why Customers Love ResultMaps

  • We had our highest revenue year AND our most profitable year ever. I believe ResultMaps was a big part of that.

    Jim Fitzgerald, Taradel

  • ResultMaps has been critical in the build out of our software company as well as managing our teams. This is a suite of tools and a system of thinking - a methodology put into practice that allows you get your team driving ahead, as fast as you could possibly imagine. This allowed us to build significantly faster than I ever had, even in environments like Uber where you have a bunch of really smart people, but sometimes the lack of structure or lack of systems can get in the way of things moving as fast.

    Zach Mobius, Duxata (ex Amazon, ex Uber)

  • The more I use it the more clarity I get. I see how things fit together, how I need to think about the business and what I can do to hold myself accountable and my team accountable. We are creating space to think deeply and tackle issues, and everything aligns to the vision and values we’ve defined in ResultMaps. It’s very impactful.

    John Igbokwe, Techaxia

  • One of the main features that I love about ResultMaps is our weekly check in as an organization, we can get together and there's a simple view of what's done, what’s next and what’s blocked. We can quickly address our issues and get those knocked out as a group. We can look at what we are working on next and ensure that we're all on the same page and working on the right things that are gonna get us to our goals. And finally, what do we have in the Hopper and a nice way to kind of park ideas, so we're not getting rid of them, but we're not stressed about those tasks stacking up on us.ResultMaps has been a fantastic tool for me to keep my team aligned and ultimately keep me focused on moving the ball forward every day on those priorities that are helping us hit our objectives and key results.

    Ryan Reisert, Reisert Consulting

  • What I see in the ResultMaps that I haven't been able to find anywhere else is the things that we are addressing whether they're internal problems, technical issues, customer issues, whatever it is, we're able to put those things into context. Having that context makes all the difference. In most other systems, whether they're traditional project management or strategic planning or whatever, that context gets lost.  ResultMaps helps keep clear thinking with everything framed in the business context.

    Scott Ellis, Lifestyle Frisco, Pixelterra

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